Fine Tune Your Lookups


Back in June 2016, the Open Client Fact Find window was given a major overhaul and replaced with the new Find Clients or Cases window.

The response to the new lookup window has been overwhelmingly positive, with one happy user calling the ability to instantly see the clients and cases they had recently opened “life changing”.

Other users have commented how useful it is to be able to see the results from a search all at once (yes, the old window really was so clunky it only allowed you to view one client at a time.)

We have also been told how nice it is to be able to find clients or cases by using policy Reference Numbers and, although no one has mentioned the wildcard searches, we are hopeful someone will also find this feature useful.

Understandably, though, with such radical changes to the most frequently used page in JCS, a few tweaks were required to get it working as seamlessly as possible. Some users, who were quite content with the old window, suddenly found that the keystrokes they had relied upon for so many years were now leading them astray.

We have listened to your comments and in order to try to keep everyone happy, a number of preferences have been added for the Find Clients or Cases window. Click on the "gears" button, and you’ll find a variety of options, which you can use to customise how the lookup window works for you.

Perhaps you’d rather it didn’t automatically hide the search results when not in use, or maybe you don’t like the way client Fact Find pages automatically open. If so, there is an option for you.

Of course, if you have any further suggestions for improvements, Tech Support are happy to hear your comments.

Tidy Up Your Clients

Over the years, several users of have asked for a way to hide those clients which their company no longer services.

If your JCS database holds details of ex-clients, or perhaps ones that have ceased to be, you don’t need their names cluttering up your searches and you definitely don’t want them to be included in the next birthday card mailshot.

As of JCS version 26.101.13, released in January 2017 it has been possible to archive those clients you’d rather keep hidden from view.

Their details, and all records linked to them, will remain on your system - fees, commission receipts and documents are all kept in tact – but, unless you want to be, you won’t be bothered by these clients in your day to day work.

Archiving individual clients is simple (you just set their Adviser Name to “*ARCHIVED*” in the Initial Details page) but what if you have hundreds or even thousands to move to the archive cabinet? If this is you then please give Tech Support a call, who can do all the heavy lifting for you.

They will be able to quickly bulk archive clients based on any criteria you like – such as a particular Client Code or Adviser Name. It could save you hours of work.

Time for a tidy up.

Budget 2017

Spring Budget 2017
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This year's tax updates have proved to be challenging, to say the least, but this seems to be the norm now rather than the exception. Whilst the Office of Tax Simplification seem to be focused more on making tax returns easier for the majority of individuals, this is actually leading to much more complicated and confusing legislation, which is becoming harder to model over time. Below are just some of the provisions that have been added to JCS recently.

Scottish Income Tax

This year sees the first time that Scottish Parliament has set different rates and thresholds for Scottish taxpayers from the rest of the UK. The only change this year is the threshold at which individuals start to pay higher rate tax on earned income, however, this hides a whole level of complexity that now needs to be taken into account when calculating the tax liability of a Scottish taxpayer. As the Scottish higher rate threshold is only applicable to non-savings and non-dividend income (earned income), any savings or dividend income must take into account the UK tax rates and thresholds, meaning that a Scottish taxpayer with both earned income and savings income is subject to both Scottish and UK rates and bands at the same time.

Due to a quirk of the actual thresholds set for this year, an individual with both earned and savings income, could in theory, be liable to (Scottish) higher rate tax on their earned income, but only pay (UK) basic rate tax on their savings income. This is likely to cause confusion if an individual's earned income falls within the band of £43,000 - £45,000, and also has savings or dividend income.

Below is a worked example demonstrating this quirk, which can be replicated in JCS if desired.

John is a Scottish taxpayer with an salary of £43,002, and bank interest of £1,500 in the tax year 2017/18.

His total taxable income is £44,502, but his personal allowance of £11,500 reduces this to £33,002.

He will pay income tax at Scottish rates and thresholds on his earned income, but will pay income tax at UK rates on his savings income.

His earned income is taxed at Scottish Basic Rate (20%) in the band £0 to £31,500. Then at Scottish Higher Rate (40%) in the band £31,501 to £31,502.

John's marginal tax rate is now 40% (according to Scottish rates and thresholds).

He then needs to consider his savings income of £1,500 at UK rates and thresholds, but taking into account the income already taxed at Scottish rates. The UK Basic Rate falls in the band £0 to £33,500, but his earned income at Scottish rates has used up the first £31,502 of this band, leaving an available band of £31,503 to £33,500.

Since John is not a higher rate taxpayer (according to the UK threshold of £33,500), he is entitled to a Personal Savings Allowance of £1,000 which is taxed at 0% but uses up the basic rate band.

His savings income will be taxed in the UK Basic Rate band (20%) of £31,503 to £33,003, where the first £1,000 is taxed at 0% due to the Personal Savings Allowance.

John's marginal tax rate is now 20% (according to UK rates and thresholds)

The tax calculations in JCS have been carefully tested to ensure that they follow the updated tax legislation for Scottish Income tax, both now and for future tax years.

It has also been made ready for plans for devolution of tax to Wales in 2019.


Lifetime ISAs

The 2017/18 tax year sees the introduction of the controversial Lifetime ISA. The latest version of JCS will now allow the creation of a number of different ISA types, including the Lifetime ISA and the Innovative Finance ISA.

We see the Lifetime ISA as being one of the few products (other than pensions) that has been specifically designed to provide for income in retirement, and as such JCS allows you to include Lifetime ISAs in the Income in Retirement calculator, in the same way as DC pensions can currently be included. When used in this way, the 25% government bonus will be automatically applied to all future personal contributions for planning purposes.


Property and Trading Allowances

In the 2016 budget, two new allowances were announced to take effect from April 2017. Both of these were intended to make the reporting of tax easier for individuals with low levels of income from either property, or goods and services. It means that if an individual's income from these sources is less than £1,000, they do not need to include it on their tax return at all. However, if their income from these sources is higher than £1,000, the individual can elect to either use the allowance as a straight reduction of their income (no expenses are taken into account in this option), or calculate the reported profit based on income less expenses. An individual must elect to use these allowances, and there may be situations where the individual will decide to either elect to use the allowance, or not use the the allowance, even though the decision may not be financially beneficial to them (such as reduced time and effort involved in expense receipts etc).

For this reason, JCS does not automatically make use of these allowances in the tax calculations, unless they have been selected in the "Tax Allowances" section of client Fact Find. If any of your clients are likely to make use of these allowances, make sure you review the options available in this section.


MPAA and the subsequent government U-Turn

In the 2017 Budget, the Chancellor confirmed that the MPAA for pension contributions would reduce from £10,000 to £4,000 with effect from 6th April 2017. However, when the Finance Act 2017 was given Royal Assent at the end of April, this is one of the provisions that was removed in order to ensure the legislation could be completed before Parliament was dissolved in the run up to the General Election.

The Budget release of JCS initially included the reduction to £4,000, but this will be reverted back to £10,000 in the May 2017 release to reflect current legislation.

It should be noted that the reduction in the MPAA still remains government policy, according to the Treasury, and depending on the outcome of the General Election, the MPAA may still be reduced with effect 6th April 2017. This uncertainty is not very helpful for planning purposes, but we will ensure that JCS is updated promptly when, and if, any changes are announced.


Inheritance Tax - Residential Nil Rate Band

With effect April 2017, individuals are now able to make use of the new Residential Nil Rate Band (RNRB) when calculating Inheritance Tax liability. Unfortunately, the way RNRB has been implemented in legislation does not make for a simple calculation.

JCS has been updated significantly in the inheritance tax area to handle RNRB, transferred RNRB from a deceased spouse, downsizing addition, and how the total amount of RNRB can be tapered away for estates in excess of £2 million.

The maximum RNRB available in 2017/18 is restricted to £100,000, increasing to £175,000 by 2020/21.

If you have not seen the detailed IHT computations from JCS, have a look in the Estate Planning and Wills section of the Fact Find.

MetLife Service Update


As of the June 20th, MetLife upgraded their valuation messaging service via the Origo Hub. These changes will not adversely affect the valuation service for any existing policies with MetLife and will continue to function in the same way.

The MetLife upgrade now allows users to perform valuations of MetLife's Trustee Retirement Plans (TRPs) and Trustee Investment Plans (TIPs). If you have been attempting to perform a valuation on one of these policies previously, the valuation would have been failing. However, from 20th June, all users on JCS version 27.000.00 or greater can make use of this new messaging without needing to upgrade, and should now be able to perform a current valuation of these policy types. Please note that TRPs and TIPs should be entered into JCS as an Investment Bond to allow this functionality to work correctly.

To get access to the upgraded messaging, all you need to do is refresh your external connections. JCS does this automatically when you open the External Connections page in Utilities.

Inheritance Tax Updates

HM Treasury Building Plaque
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Inheritance Tax calculations in JCS have had a number of improvements recently. Some of these are clearly visible if you have used this functionality before, others are a little bit more subtle.

Residential Nil Rate Band

This is one of the more obvious updates. The Residential Enhancement for Nil Rate Band came into effect April 2017, allowing an individual up to £100,000 of extra Nil Rate Band where a qualifying property is closely inherited. This will rise incremently to £175,000 by 2020/21. The residential enhancement available to an individual will be tapered by £1 for every £2 that an individual's estate exceeds the Taper Threshold of £2 million.

For individuals that have sold their main residence and purchased a smaller property that is valued less than the maximum residential enhancement in that year, their RNRB may be increased by calculation of their downsizing allowance.

The inclusion of the Taper Threshold has required that certain assumptions made in JCS in the past are no longer valid. Previously, a joint IHT calculation in JCS assumed all assets would be inherited by the surviving spouse, and that 100% of Nil Rate Band would be transferred to the surviving spouse. Meaning that the estate is the total of the couple's assets, and the NRB available would be 200%. This was a fairly simple model that worked for most scenarios, including gifts brought into charge on first death.

The joint IHT calculation model in JCS is now slightly different. It requires that an individual IHT calculation is performed for both client and partner, to determine the size of each estate respectively. This will determine any impact on the RNRB available due to the Taper Threshold, and thus any transferred/unused RNRB passed to the surviving spouse. Therefore, the joint calculation is now actually the IHT calculation on the second death, where transferred RNRB is restricted by the estate of the first death, transferred NRB is the remainder of NRB from first death after gifts in the last seven years have been brought into charge, and that 100% of the estate is inherited by the surviving spouse.

This change in how JCS now calculates IHT, allows some new functionality to be exposed to a planner.

Individual IHT Calculations For A Married Couple

Previously, it was only possible to perform an individual IHT calculation if a client had been entered into JCS without a partner. Now, it is possible to perform an individual IHT calculation on either the client or the partner. The estate value for client and partner is based on assets owned by each respectively, where joint assets are deemed to be owned 50/50. Calculation of gifts in the last seven years is based on which of the couple was the donor, joint gifts are deemed to be 50/50.

These scenarios will show the effect of either the client or partner dying on the day of calculation, on the assumption that 0% of the deceased's estate will be transferred to the surviving spouse. In other words eliminating the IHT exempt transfer.

Alternate Joint IHT Calculation Scenarios

Joint calculations were previously based on the assumption of the eldest of the couple dying first. The order of death can affect the outcome of the IHT calculations due to factors such as gifts that come into charge on death, payout of life policies not held in trust, payout of death benefits from a pension scheme etc, and there was no way to customise this without modifying the age of the clients in question.

With the latest release, it is now possible to generate a joint calculation under any of the following scenarios:

  • Client 1st death
  • Client 2nd death
  • Eldest 1st death

The last scenario is obviously a duplicate of one of the first two scenarios, and is the default scenario used within Profile Reports.

Transferred NRB In Joint IHT When Gifts Brought Into Charge On First Death

With the updated model for joint IHT calculations, the final calculation is that of the second death only. This calculation will only bring into charge any gifts from that individual, and so will seem to be ignoring gifts from the individual that died first. This is now factored in through the amount of unused NRB available after first death that can be transferred.

On first death, gifts that are brought into charge will use up the Nil Rate Band (including any unused NRB from a previous spouse), and will affect how much can be transferred to the surviving spouse. If the value of gifts brought into charge exeed the total NRB available, the unused NRB available for transfer will be zero, and there will be IHT due on the first death. This charge will be added as an additional amount to the total tax due in the second death calculation.

Using this model it is possible to simulate the scenario where up to 400% of NRB can be utilised. The example below can be modelled within JCS.

Bill dies in August 2017, leaving an estate of £750,000 to his wife, Sally. Within the last seven years, Bill had made total gifts to his children of £650,000, he is entitled to 100% transferred NRB from his previous wife who died in 2001.

Bill's total NRB percentage is 200%, which in 2017 is £650,000.

Total assets chargeable to IHT are £750,000, plus £650,000 in gifts. However, the estate will be inherited by Sally and so is exempt. The remaining £650,000 fully utilises the NRB, leaving zero transferred NRB for Sally.

Sally dies later in the same year, with an estate of £750,000. Sally made no gifts in the last seven years, but she is entitled to 100% transferred NRB from her previous husband, who died in 2005.

Sally's total NRB percentage is 200%, which in 2017 is £650,000.

Total assets chargeable to IHT are £750,000. £650,000 of this is charged at zero, due to the Nil Rate Band, the remaining £100,000 is charged at 40%.

As a couple, the total amount charged at nil rate is £1,300,000, or 400% of Nil Rate Band.

Annual Exemption Gifts and Other Exempt Gifts

Any discussion about IHT calculations in JCS would not be complete without mentioning exempt gifts and how they are handled in the JCS model, as these are often misunderstood and entered incorrectly.

Annual Exempt gifts should always be entered into JCS as Potentially Exempt Transfers. JCS will automatically allocate the first £3,000 of gifts per year to be exempt (both client and partner exemptions will be allocated). Even if a gift to the value of £12,000 was entered, the first £3,000 would be marked exempt, and the remaining £9,000 would come into charge upon death. If no gifts were made in the previous year, or the annual exemption was not fully used, this will automatically be carried over for one year to increase the annual exemption for that year. Annual Exemption gifts are always handled in the calculations and are carried throughout the entire calculation. If they are not entered into the list of gifts, as "they are exempt, so I don't need to", then JCS will apply the annual exemption to other gifts that have been entered instead.

Other Exempt gifts, are gifts that are completely exempt from IHT, and so can be left out of the calculation completely. These would include gifts to charity, gifts to spouse, gifts for weddings etc. JCS still allows a user to enter these gifts for record keeping purposes, but they will never form part of the IHT calculation.